The advantages of having your letter professionally translated The advantages of having your letter professionally translated
Letters and emails

Letters and emails in business english

Written communication in English relies on standard expressions and idioms. This short guide lists the most frequently used phrases in English to make writing letters and emails easier for you.

A few key points

A common mistake when communicating in a foreign languages is to make things overly complicated. A few key points:

  • Keep your sentences short and simple, especially in emails.
  • Use the phrases in this guide.
  • Don’t try to translate a message from your native language – leave the translation to the professionals at tolingo!

Wording letters and emails in English

Here’s a list of all the common phrases you’ll need to write a letter or email in English. No matter what you need to do – ask for a sample, make an appointment, request a written quotation, extend an invitation, say thank you, submit a complaint or apologise – you can find the right phrasing for your next English-language email or business letter here, helping you to leave the right impression.

  • Making an appointment

    English German
    I would welcome the opportunity to meet with you in person. Ich würde sehr gerne die Gelegenheit nutzen, Sie zu einem persönlichen Gespräch zu treffen.
    Would you like to get together for lunch/coffee/dinner to discuss this in person? Könnten wir uns einmal zum Mittag/auf einen Kaffee/zum Essen treffen, um diese Thematik genauer zu erörtern?
    When are you free this week? Wann passt es Ihnen diese Woche?
    It would be great if we could arrange to meet sometime. When are you available? Es wäre schön, wenn wir es schaffen könnten uns zutreffen. Wann passt es Ihnen?
  • Asking for information

    English German
    I would be grateful if you would send me some information on… Ich wäre Ihnen sehr dankbar, wenn Sie mir einige Informationen bezüglich … zusenden könnten.
    I would be interested to find out more about… Ich wäre an weiteren Informationen über
    your products/your services/your offers. Ihre Produkte/Ihre Dienstleistungen/Ihre Angebote interessiert.
    Could you please send me… Könnten Sie mir…
    a brochure/a catalogue/your current price list? eine Broschüre/einen Katalog/Ihre aktuelle Preisliste zusenden?
  • Requesting something

    English German
    I would be grateful if you would… Ich wäre Ihnen dankbar, wenn Sie…
    Would you/Could you please… Würden/Könnten Sie bitte…
    It would be great if you would… Es wäre toll, wenn Sie…
  • Referring to attachments / enclosures

    English German
    Please find attached… Im Anhang finden Sie… auf Englisch
    Please find enclosed… In der Anlage finden Sie…
  • Congratulating

    English German
    You are warmly invited to… Sie sind ganz herzlich eingeladen zu…
    I would be delighted if you would join us/me for… Ich würde mich sehr freuen, wenn Sie unserer/meiner Einladung folgen würden und wir/ ich Sie bei…begrüßen dürfen / darf.
    Would you like to… Würden Sie…
  • Giving bad news

    English German
    I (deeply) regret to inform you that… Ich bedauere Ihnen mitteilen zu müssen, dass…
    Unfortunately we have no choice but to… Bedauerlicherweise haben wir keine andere Wahl als…
    We are sorry, but… Es tut uns leid, aber…
  • Apologizing

    English German
    Please accept my sincere apologies for… Ich bitte Sie aufrichtig um Entschuldigung für…
    the misunderstanding/the mistake. dieses Missverständnis/diesen Fehler.
    I apologise for any inconvenience that this may cause/have caused. Ich entschuldige mich für alle Unannehmlichkeiten, die Ihnen hierdurch entstanden sind.
    I am very sorry about… Ich bedauere, dass…
    Sorry about… Entschuldigen Sie bitte…
    the mix up/misunderstanding/mistake. die Verwirrung/das Missverständnis/den Fehler.

English greetings and closing phrases in letters and emails

Learn which greetings and closing phrases you should use for an email or letter in English. This information is for anyone who wishes to avoid coming across as rude due to their lack of knowledge of formal requirements and who wishes to convey respect to their correspondent in their opening remarks. An overly personal greeting may leave a bad impression on your recipient. The same applies to closing remarks in letters and emails. Learn why you should phrase a letter to a government agency differently than one to someone you know. Our guide to the correct greetings and closing phrases for letters and emails will help you to avoid any potential faux pas in your future English correspondence.

  • Email small talk

    English German
    How are you? Wie geht es Ihnen ?
    I hope you are well. Ich hoffe, alles läuft soweit gut.
    It was good to… Es war schön,
    see you at…/talk to you on…. Sie bei… zu treffen/mit Ihnen über… zu sprechen.
    I hope you enjoyed… Ich hoffe, Sie haben...
    the conference/our holiday/the party. auf der Konferenz viel neuen Input bekommen/Ihren Urlaub genossen/sich auf der Party amüsiert.
  • Signing off in emails and letter

    English German
    If you have any further questions, please don’t hesitate to contact me. Wenn Sie weitere Fragen haben, zögern Sie bitte nicht, mich zu kontaktieren.
    Please feel free to call me on (telephone) or at (email), if you require any further information. Sie können mich auch jederzeit telefonisch oder per E-Mail erreichen, wenn Sie noch weitere Informationen benötigen sollten.
    I would be grateful if you would get in touch with me (as soon as possible). You can reach me on (…) Ich wäre Ihnen dankbar, wenn Sie sich so schnell wie möglich mit mir in Verbindung setzen könnten.
    I very much look forward to hearing from you. Ich freue mich darauf, von Ihnen zu hören.
    I look forward to working with you in the future. Ich freue mich darauf, mit Ihnen zukünftig zusammenzuarbeiten.
    Yours sincerely, Mit freundlichen Grüßen
    Yours faithfully, Mit freundlichen Grüßen
    Sincerely yours, Mit freundlichen Grüßen
    Kind regards, Viele Grüße
    Best regards, Beste Grüße
    Best wishes, Beste Grüße
    All the best, Alles Gute
    Yours, Ihr/Ihre
    Thanks/cheers Vielen Dank!

The advantages of having your letter professionally translated

Do you still handwrite letters? When you entrust your private correspondence to tolingo, you know you’re in good hands. Our translators work hard not only to produce error-free translations of your letters and texts, but also to ensure all linguistic nuances are conveyed perfectly in the target language. No matter where your handwritten communication is headed, we can translate it – into English, Spanish, French and many other languages.

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