Certified translations by sworn translatorsOfficially recognised, at your company's scale.
Whether a commercial register extract for market entry or two hundred qualifications for an onboarding in twelve languages: we deliver certified translations by sworn translators, managed by a dedicated point of contact, secured to ISO 27001, from a single document to hundreds. Request a project quote.
Just a single document? Order now at a fixed price:
Four ISO certificationsThe HR and legal departments of leading companies trust tolingo
- What you get: Certified translations by sworn translators, officially recognised, in over 220 languages.
- Who it's for: Companies with ongoing needs, from HR and expansion through procurement and compliance to legal and finance.
- How it's managed: A dedicated point of contact, a framework agreement and consolidated invoicing on request, ISO 27001, NDA and integration via tolingo connect.
- Full scope: One managed process for recurring and high-volume needs. Individual standard documents run faster through our fixed-price shops.
What businesses need certified translations for
Six fields with ongoing, plannable demand
The need rarely arises as a one-off. Usually it is a recurring step in a larger undertaking. We step in where the translation would otherwise hold up your project:
Market entry without delay: commercial register extract, articles of association and powers of attorney, certified for the foreign register and ready to file on time.
Smooth onboarding of international professionals: qualifications, criminal record certificates and visa documents, certified and on time for the start date, even in large quantities.
Complete bid packs for international tenders: certificates, references and register extracts, certified and on time for the submission deadline.
Faster account openings and KYC checks abroad: proof of authority and company records, certified and in the required format.
Certified contracts, deeds and powers of attorney for submission to authorities. For law firms with ongoing proceedings, the route leads to tolingo legal.
Balance sheets, annual financial statements and tax records for foreign authorities and subsidiaries, certified and consistent across reporting periods.
The managed solution for businesses
One managed process, at any scale
If you need certified translations regularly or in bulk, you do not want a separate order for every document or a credit card for every job. You get a process that grows with you:
Hundreds of documents and many target languages run in parallel, managed by a project manager. A translation memory and terminology keep terms consistent across all documents.
A dedicated point of contact rather than changing contacts, on request with a framework agreement and monthly consolidated invoicing rather than paying per document.
Encrypted transfer, processing exclusively on EU servers, an NDA before the first file and, on request, a dedicated project environment with restricted access.
Firm delivery dates in the quote, a 24-hour digital express for urgent items and, on request, a direct connection to your HR or contract systems via tolingo connect.
Certified or sworn translation?
The terms differ by country, official recognition is the constant
In English the usual term is "certified translation". In Germany and much of Europe the same official document is a "sworn translation", in German the beglaubigte Übersetzung. The vocabulary shifts from country to country, so here is what the terms mean and what actually counts:
The common term in the UK, US and other common-law countries: a translation issued with a signed statement of accuracy from the translator or agency.
The usual form in Germany and much of Europe: produced by a court-sworn or court-authorised translator, with stamp, signature and certification note. In Germany, the beglaubigte Übersetzung.
What the receiving office checks is not the label but the recognition: it accepts the translation because a qualified, court-authorised translator certified it. That is what our translations provide.
If you are told you need a "certified", "sworn" or "official" translation, tell us where you will submit the document and we produce it in the form that office recognises. For recognition in Germany, German should be the source or target language.
How we work with you
From first contact to ongoing delivery
Clarify the need
You describe your need. We name your point of contact, sign an NDA on request and set languages, destination countries and deadlines.
Handled by sworn translators
You transfer the files encrypted; a scan is enough. Sworn translators process them on EU servers to ISO 27001, and terms stay consistent across all documents.
Digital and by post
You receive the certified translations digitally and, on request, as a hard copy by post, with consolidated invoicing on request rather than paying individually.
A repeatable process that grows with you Connected directly to your systems on request. For urgent items, the 24-hour digital express delivers.
Frequently asked questions about certified translation
Volume, support, security, terms, basics
Can you handle high volumes and many languages at once?
Yes. Our project managers handle larger volumes and many target languages in parallel, with uniform terminology across all documents. Whether fifty employee documents for an onboarding or a complete tender pack in several languages: we plan capacity and deadlines in advance and deliver in one batch.
Do we get a dedicated point of contact and a consolidated invoice?
Yes. For recurring needs we set up a managed account with a dedicated point of contact, on request with a framework agreement, agreed terms and monthly consolidated invoicing rather than paying per document.
What is the difference between a certified and a sworn translation?
Mostly the country you are in. "Certified translation" is the usual term in the UK, US and other common-law countries and means a translation issued with a signed statement of accuracy. "Sworn translation" is the usual term in Germany and much of Europe, where the translation is produced by a court-sworn or court-authorised translator, in German the beglaubigte Übersetzung. In practice both describe the same thing: an officially recognised translation. What the receiving office checks is the recognition, so tell us where you will submit the document and we produce it in the form that office accepts.
How secure is the transfer of confidential documents?
tolingo is certified to ISO 27001. Files are transferred encrypted and processed exclusively on European servers, and the translators sign NDAs. Before the first transfer we sign a confidentiality agreement on request, and for sensitive projects we set up a project environment with restricted access.
How fast, and are there firm delivery dates?
We give the binding delivery date in the quote, and for recurring projects we agree fixed turnaround times. Urgent documents are delivered by the 24-hour digital express, available for selected documents and language combinations.
What is a certified translation, and who may produce one?
A certified translation is recognised by public offices, authorities and courts. Only a sworn translator who has taken an oath before a regional or higher regional court may produce one. Depending on the federal state they are called "beeidigt", "ermächtigt" or "öffentlich bestellt"; the oath applies nationwide. With a stamp, signature and certification note they confirm that the translation is complete and accurate, and a copy of the original is attached.
Is a standard translation enough, or must it be certified?
For internal use, a specialist translation is enough. But as soon as a public office, a bank or a court requires the document, what counts is the official status that only certification by a sworn translator provides. For recognition in Germany, German should be the source or target language.
Can we integrate certification into our systems?
Yes. For ongoing needs, we connect the translation to your HR, contract or document systems via tolingo connect, so orders flow back into your processes without manual uploading.
A single standard document or a managed project?
Two routes, depending on your need. For a single standard document at a fixed price, our online shops are the fastest way, around the clock and without a quote. For volume, many languages, sensitive documents or recurring needs, use the managed project via the enquiry form.
The shop for businesses: certified legal and official documents at a fixed price. Terms and conditions, commercial register extracts, contracts, balance sheets, annual reports and deeds, orderable directly online.
Go to Juristra →The portal for individual standard documents at a fixed price, orderable around the clock. Handy for personal documents when hiring international staff: references, criminal record certificates, birth and marriage certificates.
Go to Beglaubigung24 →Certified translations for international customers, ordered online in English. Quick access to birth certificates, driver's licenses and more.
Go to Sworn Translators →Volume, many languages or recurring needs?
Describe your project and upload a sample file. We assign the right sworn specialist translator and get back to you with a concrete quote and a binding delivery date.
- Reply usually within 10 minutes
- NDA on request before the first transfer
- Encrypted transfer, EU servers to ISO 27001
Steven Sohns is your personal point of contact for certified translations
service@tolingo.com · 0800 55 133 00
Request a project quote
Handled confidentially · Reply in under 10 minutes · no obligation
Certified translations for your company
Tell us about your project or speak directly with Steven Sohns. With an NDA up front on request.