Case Study · HR Services HR7: a complete website translation.
HR7, The Job Factory, is a family-run HR services company from Hamburg with over 25 years of management experience. To take its website international, tolingo extracted the content directly from the CMS, translated it while preserving the HTML structure, and loaded it back in the same format, with repeat-word analysis from translation memory.
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- Client: HR7 GmbH, The Job Factory, Hamburg. A family-run company offering professional HR services, with over 25 years of management experience and five business areas, from staffing to interim management.
- Challenge: Extracting all website content from the CMS, translating it from German to English, and loading it back into the system in the same format, with no loss of formatting and no time-consuming rework on the client's side.
- Solution: Guided CMS export using a CMS-specific set of instructions, repeat-word analysis with a discount built into the quote, HTML-accurate website translation by native speakers, and an exact re-import.
- Result: A multilingual public presence with no breaks in format or structure. Follow-up projects automatically benefit from the translation memory.
The challenge
Extracting all website content and loading it back in the same format
HR7, The Job Factory, wanted to make its company website, hr7-gmbh.de, available to an international market. The central challenge wasn't the translation itself, but the data mechanics either side of it: how do you get the content out of the CMS without someone on the client's side spending days copying it out by hand? And how do you get the finished translations back in without the HTML structure suffering?
The family business's own standard, delivering the ideal balance of speed and quality, needed to carry over exactly into its multilingual public presence. For tolingo, that meant: no loss of formatting, no broken tags, no time-consuming rework on re-import. The English version had to have the same visual consistency as the German one, from individual job listings to the careers page.
The solution
CMS export, HTML-accurate translation, direct re-import
A specially trained tolingo account manager identifies the CMS in use and provides a matching, CMS-specific set of export instructions. That lets the HR7 team download the content from the system without any technical background. The exported files are analysed for repeated wording in the tolingo system, and the savings go straight into the quote. Translation is HTML-accurate, so every tag, formatting choice and page structure stays intact.
Three building blocks make the workflow hold up:
A CMS-specific set of export instructions from tolingo walks HR7 through the download. No technical background needed, no back-and-forth between agency and IT.
Before the quote goes out, the system checks the texts for recurring segments. Matches from the translation memory reduce the price directly, not just on the final invoice.
Native speakers work directly on the running text, and every HTML element stays untouched. The file loads straight back into the CMS, with no one at HR7 needing to reformat anything.
A dedicated contact at tolingo keeps HR7 updated on project status throughout. For follow-up projects, for example when new careers pages or business areas are added, the system recognises content already translated and applies the savings automatically.
The result
Extracted quickly, translated cleanly, imported directly
The workflow is built for repeatable delivery quality. Three effects are directly measurable for HR7's multilingual public presence:
Professional guidance and concrete export instructions, with no need to coordinate with in-house IT. The marketing team can kick off the export themselves.
The analysis technology recognises identical and similar segments. The resulting savings are shown transparently before the quote is issued.
The HTML structure stays intact, and the translated file loads straight back in. Follow-up projects automatically benefit from the translation memory built up along the way.
Four steps from export to going live
A repeatable workflow, predictable delivery
Four clearly defined steps ensure full extraction, translation that preserves the HTML structure, and direct re-import into the content management system. Every step is documented, and every handover is binding.
| Step | Phase | What happens | Responsible |
|---|---|---|---|
| 01 | File export | Identify the CMS, download the content using the export instructions, no technical background needed. | HR7 · guided by tolingo |
| 02 | Project preparation | Analysis for repeated wording, with savings shown in the quote. | tolingo |
| 03 | Translation process | Native speakers translate the running text, all HTML tags stay untouched. | tolingo · ISO 17100 |
| 04 | File import | Format-matched re-import into the CMS, with no follow-up formatting work. | HR7 |
For follow-up projects, the same workflow runs again, with the difference that the translation memory is already populated. Recurring text blocks, such as legal notices or job-listing structures, are recognised automatically and billed at a lower rate.
What HR7 says
A voice from the HR department
Our goal is to bring people and work together. To do that, we rely on individual solutions that work well for both our clients and our staff. tolingo understood that concept from the start and delivered on it perfectly. We always had a dedicated contact at our side, who kept us regularly updated on project status. tolingo combines quality and speed, which makes it the ideal partner.
Download the case study
The HR7 story as a PDF, three pages, print ready
The compact version of this case study, with a process diagram, customer testimonial and key facts, is available as a three-page PDF. Good for sharing internally, for sales conversations, or as a reference for a similar website-translation enquiry.
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Planning something similar? A CMS-based website, multiple languages, no IT loops?
Send us a short description of your CMS, your target languages and an approximate word count. We'll reply in ~10 minutes (within business hours) with an idea of the export path, price and delivery time.
~10 minutes (within business hours) · ISO 17100 · HTML-accurate translation